3.10. Submit the proposal
When submitting your proposal, it is essential to pay close attention to the guidelines provided in the Call for Proposals. Follow any specific instructions regarding the format, structure, and supporting documentation required for the proposal. Common submission methods include:
Online Application Portal: Many funding programs have an online platform or application portal through which proposals are submitted. In such cases, you will need to create an account, complete the required sections of the application form, and upload the necessary documents as specified.
Email Submission: Some programs may allow submission via email. Ensure that you adhere to the specified file format (e.g., PDF) and any size limitations for attachments. Compose a clear and concise email that includes all the required components of the proposal.
Postal Mail: In certain instances, hard copies of the proposal may need to be sent by postal mail. Follow the instructions in the Call for Proposals regarding the number of copies, packaging requirements, and the address to which the proposal should be sent.
After submitting your proposal, it is important to receive confirmation of its receipt from the managing authority or funding body. This confirmation serves as evidence that your proposal has been successfully submitted within the designated timeframe. The managing authority may provide this confirmation via email, an automated response through the online application portal, or through postal mail. Retain this confirmation, along with any relevant tracking numbers or reference codes, as proof of submission.
If you do not receive confirmation of receipt within the expected timeframe or if you have any concerns about the submission process, it is advisable to contact the managing authority for clarification. They can provide guidance on the status of your proposal and address any queries or issues that may arise.
Remember to keep copies of all submitted documents and correspondence for your records. This will help you track the progress of your proposal and provide necessary documentation if any discrepancies or inquiries arise later in the evaluation process.
The submitted proposals are evaluated by the relevant authority (usually the Managing Authority). This evaluation is based on various criteria, such as the project’s relevance to the call’s objectives, its expected impact, the quality of the work plan, the cost-effectiveness of the budget, and the capacity of the applicant.
The financial viability check is usually conducted at this stage. It generally involves a review of the organisation’s financial statements, financial performance indicators, and other relevant financial information.
After the evaluation, the authority selects the proposals that will be funded. The selection is based on the evaluation results and may also consider other factors, such as the geographical balance of projects, thematic priorities, etc.