10.5. Handling project difficulties
Summary of best practices
Schedule frequent project status meetings to monitor progress, discuss challenges, and brainstorm solutions collaboratively.
Be prepared to modify the project plan based on changing circumstances or unforeseen challenges, ensuring flexibility in approach.
Establish a risk management process to identify, assess, and prioritise potential threats, and develop mitigation strategies for each.
Be prepared to redistribute resources, whether human, financial, or material, to address and overcome challenges as they arise.
Collaborative Problem Solving
Encourage a collaborative culture where team members work together to identify and address challenges, pooling their expertise and insights.
Maintain detailed records of all challenges encountered and the solutions implemented. This not only aids in accountability but provides a reference for future projects.
Recognise the mental and emotional toll of challenges on the team and provide support, whether through counselling, team-building activities, or breaks. Acknowledge and celebrate small achievements and milestones, boosting team morale and motivation.
Practical project applications
MOAI LABS – Innovative transnational laboratory, Spain, Portugal, France: To ensure the smooth coordination and management of MOAI LABS, governing bodies were established. The Steering Committee and the MOAI Working Group were responsible for strategic management, technical coordination, and administrative oversight. For ongoing evaluation and improvement, the Global Evaluation Methodology of the MOAI LABS Project was developed, with evaluation carried out by an External Experts Committee. This structured approach helped in achieving the project’s objectives without unforeseen incidents and difficulties.
Europe en Hainaut, France: Europe en Hainaut addressed multiple issues faced by local organisations, such as the lack of capacity in managing EU projects and in finding partners, as well as the limited initial capital needed to initiate an EU project. Solutions included calls for expressions of interest, partnerships with banks for pre-financing, offering training on various technical aspects of EU funding, and proposing assistance in areas like project management and final reporting.