10.4. Successful project teams

Clear Role Definition
Clearly define the roles and responsibilities of each team member. This helps eliminate ambiguity and facilitates smooth project execution.

Regular Training & Capacity Building
With EU projects, it is crucial to stay updated on policies, best practices, and technical skills. Regular training sessions can help your team stay aligned with EU guidelines and requirements.

Effective Communication Channels
Establish clear communication methods, be it through regular team meetings, project management software, or email chains, ensuring that everyone is informed about the project’s progress. Use project management tools like Trello, Asana, or Microsoft Teams.

Conflict Resolution Mechanisms
Implement strategies to address and resolve conflicts promptly. Whether it i’s through mediation, open dialogue sessions, or team-building exercises, address issues head-on.

Feedback Loops
Create mechanisms for regular feedback, both from within the team and from external stakeholders. This helps in identifying areas for improvement.

Practical project applications

SWR, Association for Regional Cooperation, Poland: The SWR initiative highlighted the importance of in-person networking. During an info day, consortium members met, allowing them to understand project dynamics and potential collaborations before the project’s start. 

Quality audits in social services, The Association of Social Care Providers of the Czech Republic: In this initiative by the Association of Social Care Providers of the Czech Republic, clearly defined roles, such as a professional guarantor and manager, were crucial. Staff members were involved in specific tasks, optimising the workforce according to project needs. 

Live2Work, Santa Casa da Misericórdia de Lisboa, Portugal: The L2W initiative stood out for its clear planning, role definition, and organised management. Effective communication channels were established, with the leadership adeptly handling issues, setting milestones, and ensuring initial preparations were thorough. 

Creation of a social and health border system in the Vysočina Region, Kraj Vysočina, Czech Republic: The Vysočina Region initiative emphasised professionalism, communication, and positive team relationships as foundational for success. Regular coordination meetings and both financial and goal-oriented motivations kept the team aligned and inspired.