2.4. Building partnerships

In search for partners

Email Campaigns: Identify potential partner organisations through research or networking events and compile a targeted email list. Send personalised emails introducing your project and attach the partner information pack. Clearly explain why you believe they would be a suitable partner and invite them to review the pack for further details.

Networking Events: Attend relevant conferences, workshops, or networking events within your project’s sector. Engage in conversations with potential partners, share the partner information pack in person, and exchange contact information for further follow-up.

Social Media: Leverage social media platforms to promote your project and share the partner information pack. Create engaging posts or tweets with snippets from the pack, directing interested organisations to a dedicated webpage or email address where they can access the full pack.

Collaborative Networks: Engage with existing networks or partnerships that align with your project’s objectives. Share the partner information pack with these networks, asking them to circulate it among their members or contacts who might be interested in collaborating.

Personal Referrals: Reach out to your professional network, colleagues, or stakeholders who may have connections to potential partner organisations. Ask them to refer the partner information pack to relevant contacts or organisations they believe could be interested.

Partner information pack

Preparing a partner information pack is an essential step when searching for partners in EU projects. Here are some key elements to include:

Uvod: Provide an overview of your organisation and its expertise, highlighting relevant experience in the project’s thematic area or sector.

Project Details: Clearly outline the project’s objectives, expected outcomes, activities, and timeline. Describe the funding programme (e.g., ESF+, ERDF, Interreg) and its specific requirements.

Partnership Requirements: Specify the roles and responsibilities you are seeking from potential partners. This can include expertise in specific fields, technical capacities, access to target beneficiaries, or previous experience in similar projects.

Partnership Benefits: Explain the benefits of participating in the project, such as networking opportunities, knowledge exchange, capacity building, and access to EU funding. Highlight potential synergies and the value that partners can bring to the project.

Eligibility Criteria: Clearly state the eligibility criteria for potential partners, including legal requirements, geographical limitations, or specific sectoral expertise. This will help interested organisations assess their suitability for collaboration.

Selection Process: Provide information on the selection criteria and the process for evaluating and selecting partners. Explain any required documentation or proposal submission procedures.

Contact Information: Include contact details for the project’s focal point or coordinator, who can provide further information and address any queries potential partners may have.

Deadline: Clearly indicate the deadline for expressions of interest or proposal submission. This will ensure that interested organisations can respond within the given timeframe.

Annexes: Include any additional relevant documents, such as the project’s concept note, budget overview, or consortium agreement template, if available. These can help potential partners understand the project in more detail.

Dissemination: Outline the project’s dissemination and communication strategies, including plans for sharing project results, involving stakeholders, and maximising visibility.

Remember to tailor the partner information pack to the specific needs and requirements of your project. Providing a clear and comprehensive overview will attract potential partners who align with your project’s objectives and enhance the quality of collaboration.