9.7. Report on the project
How often do we need to report on project activities and expenditures?
Reporting requirements vary depending on the program and project duration. Generally, project progress reports are submitted on a regular basis, usually quarterly or semi-annually. Financial reports detailing expenditures are also required, typically submitted on a monthly or quarterly basis.
What is the purpose of interim reports in EU-funded projects under ESF+, ERDF, or Interreg?
Interim reports provide updates on project progress, achievements, and expenditure during specific reporting periods. They allow the managing authority to assess project implementation, offer guidance if needed, and ensure that the project is on track to meet its objectives.
What should be included in an interim report for an EU-funded project?
An interim report should include information on activities completed, milestones achieved, challenges faced, financial expenditures, and any deviations from the original project plan. It should also provide updates on the project’s impact, stakeholder engagement, and dissemination of results.
How often are interim reports typically required for EU-funded projects?
The frequency of interim reports varies depending on the funding program and project duration. They are commonly required annually or at specific milestones identified in the project agreement. It’s important to carefully review the reporting requirements outlined by the managing authority.
Are there any specific templates or formats for interim reports in EU-funded projects?
Each funding program may have its own specific template or format for interim reports. The managing authority usually provides guidelines and templates that should be followed. It is crucial to adhere to the provided structure and include all required information in the specified format.
What is the purpose of the final report in an EU-funded project?
The final report summarises the entire project’s implementation, outcomes, impact, and financial expenditures. It serves as a comprehensive record of the project’s achievements, lessons learned, and compliance with funding requirements. The final report is crucial for the project’s closure and evaluation.
What should be included in a final report for an EU-funded project?
A final report should provide a comprehensive overview of the project, including a summary of activities, achievements, outcomes, lessons learned, and impact on beneficiaries or the target region. It should also include financial statements, evaluations, and recommendations for future actions. All requirements are usually included in the reporting template or supporting documentation.
Are there any specific deadlines for submitting the final report in EU-funded projects?
The deadline for submitting the final report varies depending on the funding program and project agreement. It is important to carefully review the terms and conditions provided by the managing authority and ensure that the final report is submitted within the specified timeframe.
Can the final report include additional supporting documents or annexes?
Yes, the final report can include additional supporting documents or annexes that provide evidence of the project’s outcomes, such as research findings, case studies, testimonials, or media coverage. However, it is important to ensure that all additional materials are relevant, organised, and clearly referenced in the report.
How should we present the project's financial statements in the final report?
Financial statements in the final report should be accurate, transparent, and consistent with the project’s budget. They should include an overview of expenditures, income, and any unspent funds. It is essential to provide clear explanations and supporting documentation for all financial transactions.
Can the final report include an assessment of the project's sustainability beyond the funding period?
Yes, it is encouraged to include an assessment of the project’s sustainability in the final report. This can involve outlining plans for continuing project activities, securing future funding, engaging relevant stakeholders, and ensuring the long-term impact and legacy of the project.
What is the final reporting stage of an EU-funded project like?
The final reporting stage involves submitting comprehensive reports on project activities, outcomes, and financial statements. The managing authority will review these reports and conduct a final assessment to determine if the project has met the agreed objectives and complied with the funding conditions.